Calendly Trigger

Trigger workflows when Calendly events are created or cancelled

Written By pvdyck

Last updated About 3 hours ago

Calendly Trigger

Starts a workflow when scheduling events occur in Calendly, the automated scheduling platform for finding meeting times.

Authentication

Requires a Secure Vault-authenticated Calendly connection (API key or OAuth). Configure this in the Credentials section when publishing your agent.

Supported Events

EventDescription
Event CreatedTriggers when a new meeting is booked through Calendly
Event CancelledTriggers when a scheduled meeting is cancelled

Parameters

ParameterDescription
EventsSelect which event type(s) to listen for
ScopeChoose the scope: User (your events only) or Organization (all team events)

What It Returns

The trigger provides full event details, including:

  • Event type and name
  • Start and end time
  • Invitee name and email
  • Cancellation reason (for cancelled events)
  • Event URI for API lookups

Tips

  • Use Event Created to automate pre-meeting preparation (send agendas, create meeting notes, notify team members).
  • Use Event Cancelled to trigger cleanup actions (remove calendar blocks, send follow-up emails, update CRM records).
  • Set the Scope to Organization if you need to monitor bookings across your entire team, not just your personal calendar.

Limitations

  • Webhook-based — requires the workflow to be active to receive events
  • Event types available depend on your Calendly plan
  • Does not trigger on rescheduled events directly — a reschedule fires as a cancellation followed by a new creation

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